OLGA Online Grant Administration

03.14 OLGA Richmond Skyline

What is OLGA?

OLGA is the Online Grant Administration website for DRPT. Applications for funding for all of DRPT’s grant programs must be submitted through OLGA.

DRPT will not accept applications in any other manner than through OLGA. Organizations eligible to receive funding must set up an account and designate a Master User prior to submitting an application. An OLGA account can be set up at any time of the year, and it is recommended that new applicants set up an OLGA account prior to the start of the grant application period.

OLGA Website

How to set up an OLGA Account

To set up an OLGA account:

  • Visit the OLGA Website
  • Select “Getting Started” from the menu
  • Follow the instructions on the page to submit a request for an OLGA account
  • Once a request has been submitted, DRPT will review the information and then notify the Master User designee when the OLGA account has been established. The Master User can then log in to OLGA and complete the account setup, enter agency contact information, add additional users, and set user access and roles.

The Master User can make chances to the account, add/delete/edit users, and edit contact information at any time. Instructions on managing the account can be found in the “Help” section on the OLGA website.

How to Apply for a Grant through OLGA

  • Visit the OLGA Website
  • Select “Getting Started” from the menu
  • Follow the instructions on the page to submit a request for an OLGA account
  • Once a request has been submitted, DRPT will review the information and then notify the Master User designee when the OLGA account has been established. The Master User can then log in to OLGA and complete the account setup, enter agency contact information, add additional users, and set user access and roles.

The Master User can make chances to the account, add/delete/edit users, and edit contact information at any time. Instructions on managing the account can be found in the “Help” section on the OLGA website.

Application Review Process

During the application review period, DRPT staff will follow up with applicants to obtain additional data and explanation as needed. Applicants are advised to provide as much detail, supporting information, and data as possible in the application. Please note the backup and supporting documentation requirements for each grant program. If requested documentation is not provided, a project application may be deemed ineligible. The evaluation process includes multiple stages of formal review. After the Program Manager makes recommendations, they are reviewed by team managers, Division Chiefs, and ultimately DRPT’s Executive team. This multi-layer recommendation review process ensures a thorough and objective process.

Upon completion of the evaluation process, DRPT includes the recommended applications and allocation in the Draft Six-Year Improvement Program (SYIP). The Commonwealth Transportation Board (CTB) approves the release of the draft SYIP to the public for comment in April and, following receipt of public comments, the CTB approves the final SYIP in June. Once the CTB approves the final SYIP, it will be available on the DRPT website.